Who we are
The Ramsar Culture Network (RCN, ‘the Network’) is an independent grouping of interested individuals, managed by Dave Pritchard. He can be contacted by email dep@dendros.org.uk or by telephone on +44 1434 608842
Why we process personal data
Personal data submitted to the RCN coordination mechanism for the purpose of membership registration are processed by the RCN Core Group. The Core Group holds personal data in order to maintain contact with members so that they can fully participate in the fulfilment of the RCN objectives and take advantage of the benefits such as sharing good practice, news on funding and resources, and updates on culture and wetlands. From time to time The Core Group may also share RCN members’ personal details with Ramsar Convention affiliates in the interests of collaboration and the sharing of information, such as with colleagues at the Ramsar Secretariat. If you do not want your information to be shared with third parties on this basis, you can contact Dave Pritchard at the contact details above at any time.
As a member of RCN, you may receive regular email-newsletters and other mailings, however you can unsubscribe at any time by following the link at the bottom of each eNewsletter or by contacting Dave Pritchard as detailed above. If you submit content for the email-newsletters we may include some contact details of you and your organisation, to encourage interaction between members of the Network. If you do not wish us to share your contact information like this, please ask.
Any personal information and details of a query, comment, request or complaint submitted by you to the RCN coordination mechanism via the WLI website are only processed by us in order to respond to you. These details will only be stored for as long as it is necessary for us to process your query, comment, request or complaint.
Data security
The RCN Core Group ensures that there are appropriate controls in place to protect personal details provided to it.
The RCN membership database is only accessible by approved operatives, and paper-based information is stored securely as required by GDPR.
The RCN pages on the WLI website share publicly available information; they do not store personal information relating to RCN members. The RCN contact forms on the WLI website transmit your information securely to Dave Pritchard, who stores and processes the data securely.
Your rights
Subject access
Individuals have the right to request at any time the information the RCN coordination mechanism holds about them, as subject access requests. Such requests should be submitted by contacting Dave Pritchard.
Depending on the nature of the request, the RCN Coordinator may seek a form of identification to verify the identity of the person making it. The information will be supplied within 30 calendar days of the request or the verification, whichever is the later.
Rectification
If individuals believe the information the RCN Core Group holds about them is incorrect or incomplete, they have the right to ask the Core Group to correct it. The coordination mechanism must respond within one month of the request being received. Requests can be made by contacting Dave Pritchard.
Objection
Individuals have the right to ask the RCN Core Group to stop processing their personal data. In this situation, the Core Group can continue to store the data to ensure the request can be respected in the future, but all processing must cease, unless there is a legal purpose. Requests can be made by contacting Dave Pritchard.
Portability
Where they have given consent to the RCN Core Group processing their data, individuals have the right to ask the Core Group to provide their personal details to another organisation via commonly used open format such as a CSV file. Requests can be made by contacting Dave Pritchard.
Erasure
Individuals have a right to have personal data erased and to prevent processing by the RCN Core Group in the following circumstances:
• Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed
• When the individual withdraws consent
• When the individual objects to the processing and there is no overriding legitimate interest for continuing the processing
• The personal data was unlawfully processed (i.e. otherwise in breach of the GDPR)
• The personal data has to be erased in order to comply with a legal obligation
• The personal data is processed in relation to the offer of services to a child.
The RCN Coe Group can refuse to comply with a request for erasure where the personal data is processed for legal reasons or other scenarios that may be in the public interest as specified by the ICO.
Erasure requests can be made by contacting Dave Pritchard.
Compensation
If individuals believe they have suffered damage because the RCN coordination mechanism has behaved in breach of Data Protection law, they are entitled to claim compensation.
This right can only be enforced through the courts.
The law allows the coordination mechanism to defend a claim for compensation on the basis that the mechanism took all reasonable care in the circumstances to avoid the breach, that is, by complying with Data Protection legislation when processing data.
If you have any concerns about how your data is being used, we will try to answer any questions you have. If you believe that any aspects of your privacy rights or data protection have been infringed, you can complain to the UK Information Commissioner’s Office (ICO). Details of how to do this can be found at https://ico.org.uk/make-a-complaint/.
Sharing information with others
Providing personal information to third parties
The RCN Core Group will only use personal information within the organisation for the purposes for which it was obtained.
The RCN Core Group may share your information with third parties who are also actively engaged in wetlands and culture, for example the Ramsar Convention or UNESCO. This information is shared purely in the interests of promoting the respect for culture in wetlands conservation.
The RCN Core Group will not, under any circumstances, share personal data with any third party organisations for their use or sell it to them for their own marketing purposes, and individuals will not receive marketing communications from any other companies, charities or other organisations as a result of providing their details.
Legal requests
The RCN coordination mechanism will comply with legal requests where disclosure is required or permitted by law and a written request is received, for example, to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime.
The length of time personal information will be retained
The RCN coordination mechanism will hold personal information on its systems for as long as it is necessary for it to carry out the relevant activity requested by the individual and as in line with the consent given.
The personal information of individuals who are no longer engaged with RCN will be deleted within 30 days of being informed.
If an individual asks the RCN coordination mechanism to cease contact, a record of the request will be kept along with the individual’s personal details to enable the RCN coordination mechanism to comply with the request over time, but this period will be no longer than the length of time stated above.
The WLI Website
Users contacting the WLI website do so at their own discretion and provide personal details at their own risk. Every effort has been made to ensure a safe and secure form to email submission process
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all UK national laws and requirements for user privacy.
Use of Cookies
Cookies are small text files stored on computer by the websites individuals visit. They are standard across all websites and help website owners deliver a better experience to their users.
Further details about managing cookies on all types of devices can be found here: www.aboutcookies.org.
Because these RCN pages are hosted on the WLI website, which is hosted by WWT, you may encounter the following cookies:
Google Analytics (anonymised)
The RCN pages on the WLI website contain hyperlinks to websites owned and operated by other organisations. These websites have their own Privacy Policies, including policies on their use of cookies. These individual policies will govern the use of any personal information submitted or collected by cookies when individuals visit these websites. The RCN coordination mechanism cannot accept any responsibility or liability for the privacy practices of third-party websites and the use of such websites is at individuals’ own risk.
Embedded content from other websites
The RCN pages on the WLI website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Comments or questions about WLI’s Privacy Policy
Any questions about this Privacy Policy should be addressed as follows:
Dave Pritchard, 20 Burswell Avenue, Hexham, NE46 3JL, UK.
Email: wli@wwt.org.uk
Phone: +44 1434 608842
The UK’s data protection authority is the Information Commissioner’s Office (ICO).
The ICO’s website is www.ico.org.uk. The organisation can be contacted at: https://ico.org.uk/global/contact-us/
Changes to the RCN Privacy Policy
This Privacy Policy may be updated from time to time. The latest version will always be available via the RCN home page and at wli.wwt.org.uk/rcn.
If changes are made to the WLI Privacy Policy in the future, a prominent notice will be posted on the RCN pages of the WLI website.
Last updated 15 February 2020.